Job Description

We are seeking a highly organised and proactive Personal Assistant to support our Director. This role is essential in ensuring the smooth operation of daily activities and administrative tasks. The ideal candidate will possess excellent clerical skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. You will be responsible for facilitating communication, managing schedules, and providing comprehensive administrative support.

Also an opportunity for a company car when director is satisfied with the work ethic.
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Responsibilities

Personal Assistant (PA) - Flexible Hours

We are seeking a proactive, organized, and discreet Personal Assistant to support the day-to-day operations of a growing portfolio of businesses, including property management, healthcare, and new entrepreneurial projects.

This role offers flexible hours and the opportunity to grow alongside the businesses.

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Key Responsibilities:

Manage all tenant communications, including handling enquiries, addressing issues, and coordinating maintenance. Assist with advertising vacant rental units and managing tenancy agreements. Track rent payments, issue notices, and ensure timely collections. Handle personal administrative tasks, including correspondence, insurance policies, council tax, and filing paperwork. Liaise with solicitors regarding property and business matters. Support business projects, such as sourcing and coordinating with marketing, social media, and advertising professionals. Organize emails, manage schedules, and ensure efficient task follow-up. Maintain strict confidentiality at all times.
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Ideal Candidate Will Have:

Strong organizational skills and attention to detail, essential for managing day-to-day operations and maintaining an organized office environment. Ability to work independently, with minimal supervision, while staying connected through regular meetings and check-ins. Experience in property management, business administration, or as an Executive Assistant (preferred but not essential). Proactive problem-solving skills and the ability to adapt to different tasks across multiple businesses. Excellent communication and interpersonal skills. A high level of discretion and understanding of confidentiality agreements.
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Additional Information:

Flexible working hours to suit both parties. Most work will be carried out independently, with regular communication and task-setting sessions. Opportunity to grow within the businesses and take on more responsibility as new projects develop. A Non-Disclosure Agreement (NDA) will be required to ensure the privacy and security of all business matters.
As the director's portfolio grows so will your value and that will be reflected over time From your salary.

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If you are highly organized, adaptable, and eager to be part of a growing enterprise, we'd love to hear from you.

Provide administrative support to the Director, including managing calendars and scheduling appointments. Perform data entry tasks accurately and efficiently. Assist in maintaining office organisation and filing systems. Handle correspondence, including emails and phone calls, demonstrating excellent phone etiquette. Prepare reports and documents using Google Suite and QuickBooks as necessary. Organise meetings, take minutes, and follow up on action items. Coordinate travel arrangements and itineraries for the Director as required. Assist with various clerical duties to ensure the office runs smoothly.

Skills

Proficient in data entry with a high level of accuracy. Strong clerical skills with experience in administrative tasks.
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Excellent organisational skills with the ability to prioritise tasks effectively. Strong typing skills with attention to detail. Demonstrated ability to maintain professionalism and confidentiality at all times. Good phone etiquette and communication skills are essential for this role.
If you are a motivated individual looking to contribute to a grow portfolio while supporting our Director in achieving organisational goals, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Pay: 24,420.00-34,283.69 per year

Expected hours: 25 - 40 per week

Additional pay:

Loyalty bonus Performance bonus
Benefits:

Company car Free parking On-site parking
Schedule:

Flexitime Monday to Friday
Ability to commute/relocate:

Chelmsford CM1 7YA: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Are you confident dealing with commercial tenants
Education:

GCSE or equivalent (preferred)
Experience:

Being a assistant : 1 year (preferred) Being a personal assistant : 1 year (preferred) Personal assistant : 1 year (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work authorisation:

United Kingdom (required)
Willingness to travel:

25% (preferred)
Work Location: Hybrid remote in Chelmsford CM1 7YA

Reference ID: Personal assistant