Job Description

Overview

A Personal Assistant (PA) to the Managing Director of a law firm provides high-level administrative and organisational support, ensuring the efficient running of the Managing Director's office and facilitating smooth operations across the firm. The role demands professionalism, discretion, and a strong understanding of both legal and business environments. Mostly remote, some attendance required for team away days.

Key Responsibilities:

- Proactively manage the Managing Director's complex and dynamic calendar, including scheduling meetings, court dates, and appointments.

- Handle all correspondence, phone calls, and emails on behalf of the Managing Director, ensuring timely and appropriate responses.

- Organise and coordinate meetings, including preparing agendas, taking minutes, and ensuring all necessary documentation is available.

- Arrange detailed travel itineraries, accommodation, and logistics for business trips, including international travel when required.

- Prepare, proofread, and manage legal and business documents, presentations, and reports, ensuring accuracy and confidentiality.

- Liaise with internal departments, clients, and external stakeholders, representing the Managing Director in a professional manner.

- Maintain confidential records and files, handling sensitive information with the utmost discretion.

- Conduct research, gather information, and prepare briefings or background materials as needed.

- Assist with project management, event planning, and other ad hoc administrative tasks to support the Managing Director's objectives.

- Monitor office supplies and coordinate with administrative staff to support the Managing Director's office operations.

Skills and Qualifications

- Ideal bot not required: experience as a Personal Assistant or Executive Assistant, within a legal or professional services environment.

- Exceptional organisational and time management skills, with the ability to manage competing priorities under pressure.

- Excellent written and verbal communication abilities.

- High level of discretion and ability to handle confidential and sensitive information.

- Strong proficiency in Microsoft Office Suite and legal document management systems.

- Professional, proactive, and adaptable approach to work.

- No prior experience required

- Quick learner

Personal Attributes:

- Attention to detail and accuracy in all tasks.

- Strong interpersonal skills, with the ability to build relationships at all levels.

- Initiative and problem-solving abilities.

- Calm and effective under pressure, with a flexible attitude to changing demands.

Job Types: Temp to perm, Apprenticeship, Freelance, Graduate
Contract length: 3 months

Pay: 11.50 per hour

Expected hours: 37 per week

Benefits:

Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in London E14

Expected start date: 02/06/2025