Job Description

We are pleased to announce we have an exciting opportunity here at Potens for an Apprenticeship Administration Assistant within our estates department. To be based at out head office in Birkenhead

Details:

40 hours per week. Pay scale as follows


Months 1 to 3 - 7.55 per hour


Months 4 to 9 - 8.20 per hour


Months 10 to 12 - 9.75 per hour

What you'll be doing:

Maintain the purchase orders log and file purchase orders upon payment, ensuring that orders match packing slips. Allocate all new jobs into the maintenance log on the shared drive, ensuring all information is inputted, including the date logged, the region notes, and to whom it is allocated. Generate the maintenance operative's worksheets and ensure all are issued out via email to the nominated operative, and all area managers with whom the operative interacts with are made aware of the job sheets that are to be completed. Coordinate with other departments in order to respond to requests and resolve maintenance issues. Enter and locate work-related information using computers and/or point of sale systems.

Who you are:

You will have good written and verbal communication skills, and the ability to communicate with people at all levels. Team player. Motivated with a "can do" attitude.

Who we are:

We are a national provider of health, social and education services with over 30 years' experience. Our employees are the driving force behind the fantastic care and support being delivered to hundreds of adults and children across the UK. Our teams are purposeful, positive, and progressive. They work hard to empower the people we support to have a voice, achieve their goals, and change their lives. We are always looking for committed, pro-active and passionate people to join us and create even more opportunities for the people we support. Join our team and have the satisfaction of knowing you've changed someone's life and, in return for your hard work and passion we can give you real meaning and purpose in your work.

Safeguarding

Potens is committed to safeguarding and promotes the welfare of the people we support throughout our facilities. All applicants will be subject to robust pre-employment checks prior to appointment; including but not exhaustive; enhanced DBS, and a minimum of two satisfactory references. Our checks will be service and role specific and can be discussed pre application if required. To view our policy on recruitment of ex-offenders please see full details Potens-Recruitment-Ex-Offenders-Policy.doc (live.com)

Diversity

We champion diversity, and we understand the importance of our teams representing the communities and people we support. Here at Potens, you'll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose - helping people live independently, healthier, happier lives and doing our part to make a better working environment where all feel welcome and supported.

Training Information

Over the course of 18 months, you will study topics such as understanding an organisation, regulations, policies & processes/procedures, aspects of project management, how to manage performance, planning, organisation & decision-making skills, quality and process improvement, business fundamentals and IT & external environmental factors (these subjects may differ). Upon successful completion of the apprenticeship programme, you will achieve a Level 3 certification.


If you do not hold GCSE Maths & English (or equivalent), these will be delivered alongside the apprenticeship programme.


Our delivery of training is through blended learning. Supported by one of our sector specialist tutors, they will deliver teaching sessions using various methods including face to face teaching, Skype, Facetime, telephone and peer virtual classroom whilst using our interactive multi-sensory teaching resources. Teaching sessions are normally bi-weekly or monthly, depending on the learner's preferred learning style. Additionally, the tutor will provide the support required to ensure the learner enjoys and ultimately successfully achieves their goals and completes their training. We want learners to feel that our team are approachable at any stage of their learning journey.


You will initially take an online assessment that will help us to understand your learning style and needs, then we will tailor your learning experience accordingly. We ensure that you stay on track to complete your programme on time by managing your expectations through our state-of-the-art e-portfolio system. At the end of your programme, your learnt knowledge, skills and behaviours will be assessed by an independent assessor in your end point assessment (EPA).


As part of the apprenticeship, alongside your job role, 20% of your time in work must be dedicated to developing new skills. This can be any time devoted to learning and improving new skills without interruption.