Job Description

Job Summary

The School Secretary is a vital administrative professional responsible for managing daily office operations, providing exceptional customer service, and supporting school staff and visitors. This role requires strong organizational skills, proficiency in office management tools, and the ability to handle multiple tasks efficiently. The ideal candidate will be bilingual, tech-savvy, and experienced in clerical and administrative functions within an educational environment.

Duties

Serve as the first point of contact at the front desk, greeting visitors and answering inquiries with professional phone etiquette Manage multi-line phone systems, direct calls, and take accurate messages Maintain student and staff records through data entry, filing, and record keeping using Microsoft Office, Google Workspace, and other relevant software Schedule appointments, manage calendars, and coordinate meetings for school administrators Handle correspondence, proofread documents, and prepare reports with attention to detail Process payments and manage bookkeeping tasks using QuickBooks or similar accounting software Support office management tasks including supply inventory, filing systems, and document organization Assist with medical or dental receptionist duties as needed for student health services Provide customer support to parents, students, staff, and visitors by addressing questions promptly and professionally Perform clerical duties such as typing, proofreading, and maintaining accurate records to ensure smooth office operations

Experience

Prior office management or administrative experience in an educational or medical setting preferred Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and data entry skills Experience with front desk operations and multi-line phone systems essential Bilingual abilities highly desirable to effectively communicate with diverse populations Familiarity with QuickBooks or bookkeeping software is a plus Strong organizational skills with the ability to prioritize tasks efficiently Excellent customer service skills coupled with professional phone etiquette Office experience including filing, proofreading, calendar management, and handling confidential information is preferred Personal assistant or medical receptionist experience beneficial for supporting school administration
Job Types: Part-time, Permanent

Pay: 23,224.00-27,160.00 per year

Expected hours: 36 per week

Benefits:

Canteen Free fitness classes Free flu jabs Health & wellbeing programme On-site gym On-site parking Sick pay Transport links
Work Location: In person