Job Description

Details

-----------

Reference number

415077

Salary

29,580
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Executive Officer

Contract type

Permanent

Business area

MOD - Strategic Command

Type of role

Industrial

Logistics

Working pattern

Full-time, Compressed hours

Number of jobs available

1

Contents

------------

Location About the job Benefits Things you need to know Apply and further information

Location

------------


Three Legged Cross, South West England, BH21 6QS

About the job

-----------------

Job summary

Do you want to join Defence and play your part in supporting our Armed Forces to operate effectively?


Come and join us for an exciting opportunity working within the Operational Energy Authority, where you will be able to contribute, develop and evolve within this forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.


We have an exciting and interesting opportunity as a Warehouse Manager at West Moors Defence Petroleum Depot. The depot is part of the Operational Energy Authority and is responsible for Bulk and Packed fuel outputs and packing for onward distribution of Oils and Lubricants to Front Line Military Units.


The unique opportunities offered within are varied, challenging, exciting and support the Operational Energy Authorities role to deliver fuel, oil and lubricants to Front Line Commands.


The MOD provides an excellent opportunity to develop skills through personal development and offers excellent annual leave and maternity allowances and a very competitive pension scheme.


This position is advertised at 37 hours per week.


The Defence Petroleum Depot is located in West Moors, Dorset.

Job description

This post is responsible to the Petroleum Depot Manager for co-ordinating the packing and distribution of all Packed Fuel, Oils and Lubricants to Front Line Commands and the wider MOD. It includes the administration and the safe and efficient day to day operation of the storage, maintenance and accounting activities of the Packed Fuel, Oils, Lubricants and Associated product. This role includes Health & Safety and Environmental Protection for the warehouse area. This position is line manager for industrial and non-industrial personnel within the Packaging & Distribution area.


In the event of an urgent operational requirement to issue urgent demands, you will be expected to respond if required to do so unless on authorised leave.


Responsibilities:

Leadership by example and Line Manager for all Industrial, non-industrial and agency personnel employed in the Packing and Distribution team area. Maintaining an awareness of emerging policies as well as the interpretation, advising and enactment of existing policies concerning petroleum activities as they relate to the depot's business. The allocation of workforce and resources in support of depot issue processes and activities to facilitate the issue of packed fuel in support of Operations and core activities for the MOD worldwide. Working with the Petroleum Deputy Depot Manager, the development of training standards for P&D personnel, including maintaining a working knowledge of all processes and activities within the depot by undertaking all tasks to maintain currency and competency to provide managerial support where needed. Responsible for the implementation and review of Standing Operating Procedures. Production of weekly and monthly Line Management reports and overtime for the Petroleum Depot Manager. Ensure accurate accounting and safe storage of packed fuels, oils and lubricants in accordance with the requirements of military policy. Establish and manage a 'helpdesk' facility. The unit authorised demander for site, ensuring all materials are kept in stock. The investigation and documentation of results for all customer complaints regarding Receipts & Issue activities. The management of Stocktaking and Discrepancy Report progression in accordance with MOD policy including the production and submission of any associated investigation reports. Site co-ordinator for all outloads of demands to meet the Required Delivery Dates via all means of transportation. The focal point for enquiries relating to Packed stock, Demands, Dangerous goods and Transportation. Responsible for all customs paperwork and queries. . Managing and implementing Health & Safety policy on a day-to day basis. MHE supervisor ensuring all faults are reported correctly on the contractor's website & the collation and entry of the MHE 'hours run' figures into the contractor's web site at the end of each month. Manage, maintain, and enforce an effective 7-day roster for the Duty on Call cover.

Person specification

We are looking for an enthusiastic individual who can handle the pressure of coordinating a wide range of activities and should be comfortable leading the Picking and Packing team. Strong relationship management skills with internal and external stakeholders. Demonstrable experience in change management Willing to challenge established norms and processes and be prepared to adapt to changing priorities. Ability to prioritise conflicting requirements in a complex environment. Skilled in managing multi-agency stakeholder expectations. Skilled in managing a team of warehouse staff. Strong problem-solving and visionary capabilities. Experience in collaborating with others to deliver results. Excellent oral and written communication skills. Computer literate with excellent Microsoft skills within Office 365. The ability to pick up and learn new skills and undertake training courses for the purpose of delivering the tasks and develop on a professional level. A genuine desire to develop, learn and contribute to the team is essential.

The successful candidate will be able to demonstrate the following criteria:


Essential Criteria:

Be computer Literate Previous experience and confident in using Office 365 applications Customer focused Capable of working independently while also being supportive and collaborative with team members Confident and professional Previous experience managing staff, building teams, training employees and monitoring production performance. Training and certification in hazardous materials (or be prepared to attend training and qualification) Forklift Operator (or willing to train and qualify following selection to appointment)

Desirable criteria:

A methodical and proactive approach Good judgemental, analytical, time management and communication skills The ability to understand and interpret multiple data sources The ability to work and make decisions autonomously Experience handling, storing, and disposing of hazardous materials

Behaviours

We'll assess you against these behaviours during the selection process:


Making Effective Decisions Managing a Quality Service Delivering at Pace Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service Communicating and Influencing

Benefits

------------


Alongside your salary of 29,580, Ministry of Defence contributes 8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Alongside your salary of 29,580, Ministry of Defence contributes 8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.


The MOD prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.


Other benefits for MOD civil servants include:

25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service A Civil Service pension with an employer contribution of 28.97% Learning and development tailored to your role Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle. Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities Free onsite parking On site canteen Access to on-site gym A culture encouraging inclusion and diversity

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.


Please Note: Expenses incurred for travel to interviews will not be reimbursed.



Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

---------------------------

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
This vacancy is using Success Profiles , and will assess your Behaviours and Experience.


Candidates will be required to provide CV details to include job history and qualification details.


Candidates will be required to provide a statement of suitability. (500 words)


At sift, you will be assessed against your CV and/or Statement of suitability and the following behaviours:

Communicating and Influencing Managing a Quality Service

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


At interview, you will be assessed against the following:

Making Effective Decisions Managing a Quality Service Delivering at Pace Communicating and Influencing

Please see the link below for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 500-word limit.


Civil Service Success Profiles and Behaviours


The sift will be completed within 10 working days of the vacancy closing date. Interviews will be held at the Defence Petroleum Depot, West Moors on a date to be confirmed.


There will be no reimbursement for any travel expenses for the interview.


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.


This post does not offer any assistance with relocation allowances.


Feedback will only be provided if you attend an interview or assessment.


The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.


As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.


This vacancy is part of the A Great Place to Work for Veterans initiative, Making the Civil Service a Great Place to Work for Veterans - GOV.UK (www.gov.uk)


The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.


The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.


Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command's transformation programme is committed to following the MOD's framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command's personnel and Trade Unions.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

---------------------------------


This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

#

Job contact :

Name : Tayler Collard Email : tayler.collard101@mod.gov.uk
#

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.