Job Description

Salary: Surrey Support Staff Pay Scale (PS5) Pro rata 22,445 (FTE 26,777 to 28,686)


Benefits: Generous pension, condensed school year, training and development, recognition policies, wellbeing support (24/7 GP access & EAP), access to discount platform, work-life balance, family-friendly policies, free parking, occupational sick pay

Headteacher - Mark Conroy

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We are seeking an Office Adminstrator specialising in Attendance to join our team at Jubilee High, part of the Bourne Education Trust.

Our front of house and office administration teams provide a collaborative service focussed on delivering accurate, efficient and effective administrative and clerical support for the whole school community, alongside excellent and proactive front-line customer service to families and visitors.


Whilst initially the focus of your role will be Attendance, we work together as part of a multi skilled team to ensure the delivery of a proficient service. Our commitment to your continuous professional development means that you will gain experience and training in all front of house and administrative specialisms available within the school office team.

About Jubilee High School

Jubilee High School is a high-performing comprehensive school dedicated to serving the educational needs of families in Runnymede, Woking, and Elmbridge. As part of the Bourne Education Trust (BET), a successful multi-academy trust comprising twenty-five schools across Surrey, Hampshire, and the London Borough of Richmond upon Thames, we are committed to "Transforming schools...changing lives."


At Jubilee High, our mission is to ensure that every child thrives during their time with us. We are proud to have received a strong 'Good' Ofsted grading in March 2024, a testament to our commitment to excellence. Our priority is to help our students achieve more than they ever thought possible.

Details:

Position:

Office Administrator (Attendance)

Contract:

Permanent, Part-time (Term-time plus 1 week) - (38 weeks per year; 36 hours per week; 8am - 4pm)

Start Date

: ASAP

Salary:

Salary: Surrey Support Staff Pay Scale (PS5) Pro rata 22,445 (FTE 26,777 to 28,686)

Benefits:

Generous workplace pension through LGPS (Employer contribution 18.9%) Condensed school year including two week half term in October Ongoing training, learning and development opportunities Recognition policies for exceptional performance and long service Well-being support, including 24/7 online GP access, Employee Assistance Programme (EAP), online wellness support and free eye tests Access to savings on your everyday spending including groceries, homeware, entertainment and holidays, through My Staff Shop benefits platform Work-life balance, and family friendly policies and processes Free on-site parking and cycle to work scheme Occupational sick pay

Key responsibilities include:

Specialism (Attendance):

Provide effective specialist support in your designated area Research and analyse data and information appropriate and relevant to your current specialism Prepare and present reports, proposals, and recommendations based on your findings Liaise and collaborate with appropriate stakeholders to ensure effective delivery of your current specialist area of responsibility

Office Administration:

Provide effective administrative support to the School Business Manager and office team Undertake general admin duties as required for the efficient function of the office team Keep up-to-date records of changing school information and maintain key information for reference and distribution, as necessary Provide admin support to teachers and Leadership as required Provide admin support for school trips and events Contribute to the effective management of the school reception throughout theschool day, especially during the peak periods Ensure that visitors and members of the community are greeted and welcomed to the school in a warm and professional manner Deal efficiently, professionally and effectively with all telephone and visitor enquiries, providing advice, answers and information to the caller where possible Filter, direct or redirect calls to the most appropriate person to deal with the enquiry at the lowest level, providing as much help and support as possible if the most appropriate person is not available Assist pupils and staff who come to the school reception throughout the school day Use the school's communication and IT systems to provide and gather information needed for effective communication and the efficient operation of the school's reception Other administrative duties as required by the Senior Leadership Team

Requirements include:

Essential:

An awareness, understanding and commitment to the protection and safeguarding of children Experience working in an office environment Excellent communication skills, both written and verbal Educated to GCSE Standard at Grade A - C for a minimum of 5 GCSEs including Mathematics and English, or equivalent qualifications Knowledge of relevant policies/codes of practice and awareness of legislation i.e. safeguarding and equal opportunities Excellent and effective administrative skills Excellent ICT skills and proficient in all MS office applications Good organisational skills, particularly concerning data handling and the maintenance of records Ability to work independently using own initiative and manage time effectively Ability to maintain an orderly working environment but be flexible to cope with interruptions and changing priorities Previous administrative experience within a school environment

Desirable:

Experience of school software packages such as Arbor Experience of social media platforms within a professional context

For full job description and requirements, please see applicant pack.

Our Culture

At Bourne Education Trust, we value colleagues who are:


Reflective, optimistic and aspirational Collaborative and innovative Committed, engaged and professional Advocates for equality and inclusivity

How to apply for this role:

Please click 'Apply' to access our applicant information pack and complete our online application form. Please note CVs without a fully completed application form will not be considered.

The closing date for this vacancy is the 4th June 2025. However we strongly recommend applying early to have the best possible chance of being considered. Applications will be considered on receipt, and we retain the right to amend the closing date and withdraw this vacancy if we have received sufficient applications.

Bourne Education Trust are committed to safeguarding and protecting the welfare and safety of its staff and pupils, and follows safeguarding interview procedures. We expect all candidates to meet the highest standard of safeguarding and successful applicants will be required to undertake an Enhanced Disclosure and Barring Service (DBS) check.

Bourne Education Trust is committed to equality of opportunity for all colleagues, pupils and other stakeholders. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. In advertising our vacancies, we are committed to accommodating diverse needs. If you require the applicant job pack to be supplied in a different format, please don't hesitate to contact us and we will do our best to provide a suitable alternative.

Job specification

School

Jubilee High School

Location

Jubilee High School

School Lane, Addlestone, Surrey, KT15 1TE

School type

Secondary, Academies

Job Posted

20/05/2025

Role

Administration

Subject

Administration

Employment type

Term time plus (this will include some working in the holidays)

Closing date

04/06/2025

Start date

ASAP

Job reference

OAAT0525